Competitive Research Grants
Helpful Links
- Senior personnel documents found here use the NSF website for the most up to date information and template links
- Data Management Plan
- NSF Safe and Inclusive Working Plan
- VT Postdoc Resources
- After May 2024, all Graduate Students and Post-docs supported on NSF grants will require a Independent Development Plan, resources for these will be found at the VT post-doc office
- Biosketch
- “The Biographical Sketch should be limited to 2 pages each in length, excluding publications listings. The vitae should include a presentation of academic and research credentials, as applicable (e.g., earned degrees, teaching experience, employment history, professional activities, honors and awards, and grants received). Include a chronological list of all publications in refereed journals during the past 4 years, including those in press. Also, list only those non-refereed technical publications that have relevance to the proposed project. all authors in the same order as they appear on each paper cited, along with the title and complete reference as these usually appear in journals”
- Current and Pending Template, Project Summary Template, Conflict of Interest Templates
- Logic Model Template
- Data Management Plan
- BioSketches- Use SciEnCV for Biosketches
- Other Support (NIH Current and Pending)
- Other NIH Forms
- On-Off Campus Indirect Rate Procedure
- Federal Civil Rights Compliance Policies and Guidelines
- All Virginia Agricultural Experiment Station (VAES) faculty are expected to comply with Federal Civil Rights requirements. Civil Rights Compliance training is provided to make you aware of those expectations. Sign up for the training >>
- All VAES faculty with full or partial Extension appointments, will also find the resources on the Virginia Cooperative Extension intranet useful.
- CALS 5-Day Proposal Submission Policy (effective as of October 1, 2025).
- To ensure timely review and submission, all CALS proposals must adhere to the following guidelines:
- Submission Timeline
- Proposals must have an internal target submission date five (5) business days prior to the sponsor’s deadline in Summit.
- For example, if the sponsor deadline is October 2, 2025, the internal deadline will be September 25, 2025.
- Requirements by the Internal Deadline (9:00 AM)
- All proposal documents—except the narrative and bibliography—must be complete and entered into the sponsor’s submission system (e.g., Research.gov, Cayuse) for review by OSP.
- A fully routed and approved budget must be finalized in Summit prior to this deadline to allow entry into the sponsor system by the faculty or their identified delegate. (This will require that all subs documents have been received and approved by OSP before this time- as such they will have to be submitted to VT at least 5 days ahead of time.)
- All supporting documents, including the budget, must be uploaded in the sponsor system (Cayuse, Research.gov, etc.) by this time. This may require the approval of the budget before if the faculty member cannot get it into the sponsor system in time.
- For Subcontracts
- All required materials—budget, budget justification, statement of work, other documents required by the prime etc.—must be submitted to OSP by 9:00 AM on the internal deadline date, as these do not go through a sponsor system.
- Exceptions
- CALS will not approve proposals that fail to meet these deadlines, except under unusual circumstances (e.g., RFP released with a short turnaround).
- Extension requests must be approved by the Associate Dean of Research, Dr. Mary Burrows.
- Requests should be sent via email to Dr. Burrows, Kira Gantt, and CC the Department Head or AREC Director.
- To:
- mburrows540@vt.edu, kgantt@vt.edu
- CC:
- <Department Head or AREC Director>
- Subject:
- [CALS 5-Day Proposal] Request for submission extension
- To:
Contact
Kira Gantt
Grants Coordinator
kgantt@vt.edu
540-231-2450
Lesley Mitchell
Grants Specialist
lesleyg@vt.edu
540-231-6986