Forms and Resources
Forms in this column may be used to help ensure your program forms are consistent with VT Policy expectations. If your program has not developed forms, these may be downloaded and used.
(Many are in fillable format after download)
Minor Emergency Contacts and Health Form
Program Staff Emergency Contacts and Health Form
Documents in this column arethose that you may need before, during or after your event.
(Many are in fillable format after download)
Camp/Event Safety Information Form
Reporting Requirement "Cheat Sheet"
Registration and Compliance Checklist Form
Guidelines for Virtual Meetings and Programs
Volunteer Position Analysis and Description Form
Guidelines and Resources for the Protection of Minors Involved in University Programs
Virginia Tech Office for Equity and Accessibility
Montgomery County Social Services
COVID Resources (Hokie Ready, Transportation Services)
Policy Exemption Descriptions
The below activities are exempt from the requirements of VT Policy 4815. Field trips and other visits that qualify have the link to the Camp/Event Safety Information Form below. We need to ensure emergency personnel know about large group minor visits. If you are unsure avbout any of these, please contact Tim Miles at youthprotection@vt.edu or (540) 231-1377 for additional information.
- A university event/program that is open to the general public and which minors attend with and at the sole discretion of their parents or guardians (e.g. athletic events, theatrical performances. This includes siblings visiting enrolled students)
- A group of minors visiting university facilities/premises for the purpose of tours, field trips, or as patrons of educational or entertainment events in which the visit is not overnight and the minors are in the custody of non-VT visiting staff (e.g. public-school classroom teacher) Please complete the Camp/Event Safety Information Registration Form and submit to Tim Miles at youthprotection@vt.edu.
- A research program that is subject to the Institutional Review Board guidelines, policies, and oversight for research involving human subjects; and minor employees
- Other activities or programs in which the minor is participating at the sole discretion and supervision of their parents, guardians, or chaperones. (e.g. visit to the Duck Pond by local preschool with no Virginia Tech personnel involved) Please complete the Camp/Event Safety Information Registration Form and submit to Tim Miles at youthprotection@vt.edu.
- Part of the licensed child day care centers operated by the university
- A Schiffert Health Center patient interaction
- Minor are enrolled for academic credit or who have been accepted for enrollment
Please contact the youthprotection@vt.edu if you have any questions regarding this policy and/or any component listed here.