Registration and Training

Registration

All personnel working with minors in any event that meets the requirements of VT Policy 4815 must have certain training and background screening done. This includes Virginia Tech Departments and Non-University Organizations or entities. The first step is to obtain Youth Program Policy Compliance through the Virginia Tech Office of Youth Protection.

Click here to access the Ideal-Logic System to Register your program/event/camp*

*Please note: Camps, programs and events are referred to in Ideal Logic as "Sessions" at times during the registration procedure. 

The Ideal-Logic online registry system will enable you to obtain VT Policy 4815 compliance. The system contains na walk through process of instructions and guidance to register all personnel working with minors in your event and enable background checks (see section below) to be completed on the required personnel. In addition, this system will enroll each adult working with minors in the training containing the modules detailed below. 

Non-university organizations and entities that operate programs or activities in University facilities or on University property, on or off campus, involving minors must conduct and provide documentation to the Virginia Tech Office of Youth Protection of criminal records checks of their employees, volunteers, and representatives that meet university standards. The university may request any additional information it deems necessary to meet the requirements of this policy. Non-university organizations should select "Community Log-In" when they enter the Ideal-Logic website in the link above.

If you want to see if your program qualifies as a covered program this chart may be helpful flow chart.

Training

Title IX                                                                                    Staying Above SuspicionMandated Reporter of Abuse and Neglect                                      Health and Safety of Youth     Characteristics of "Grooming" for Sexual Abuse

Event Requirements

Program Administrators must ensure the following has been completed for all adults and volunteers before the start of the program, event or activity involving minors. Each form listed below should be collected by the Program Administrator.

• All Tier I-III individuals must annually complete the online Safety and Protection of Minors Training and receive a passing score of 80%. (The Characteristics of "Grooming" for Sexual Abuse does not have an assessment)
• Background checks are not required of Tier III individuals.
• All Tier I-III individuals must submit the following forms:
  • Adult Emergency Contacts and Health History (Required for all adults and volunteers)
  • Standards of Behavior for Volunteers and Adults Working with Minors (Required sign off and submission)
  • Medication Report (if needed)

Background Checks

Volunteers or personnel working in Day style camps and events that have not had a background check completed within the last three years need one to meet the policy requirements in VT-4815. Over-night camps require volunteers and staff to have a background check each year. Follow the registration link found in the "Registration and Training" button to the right. Background checks will be ordered or confirmed already completed during that process. There is a fee for this service and the registration process will allow you to make this decision and give the proper information to ensure compliance.